ASSISTANT OFFICE ADMINISTRATOR: KNRA 8 EIGHT (8) POSTS Vacancy No. KNRA/29/2023 |
This is the entry and training grade for this cadre. An officer at this level will work under supervision of a senior officer. Terms of Service: Permanent and Pensionable Remuneration: Salary and Benefits are those attached to KNRA Grade 8 For appointment to this grade an officer must have: – i. Diploma in Secretarial Studies from the Kenya National Examinations Authority OR Passed the following examinations from the Kenya National Examinations Authority (KNEC); a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b) Shorthand III (110 w.p.m); c) Business English III/Communications I; d) Office Management III/Office Administration and Management III; e) Secretarial Duties II; f) Commerce II; ii. Proficiency in Computer Applications; iii. Fulfill the requirements of Chapter 6 of the Constitution. Duties and responsibilities i. Handling visitors/clients enquiries; ii. Maintaining office diary and travel itineraries; iii. Receiving and distributing hard copy materials to registry; iv. Providing word -processing and secretarial support; v. Ensuring security of office records, equipment and documents; vi. Preparing responses to simple routine correspondences; vii. Operating office equipment to include photocopying, printing; viii. Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines; ix. Planning and scheduling of meetings; x. Preparing and responding to routine correspondences; xi. Management of e-office; xii. Managing office petty cash; xiii. Attending to visitors/clients; xiv. Handling telephone calls; xv. Coordinating schedules of meetings; xvi. Ensuring security of office records, equipment and documents including classified materials; xvii. Maintaining an up-to-date filing system in the office; xviii. Establishing and monitoring procedures for record keeping of correspondence and file movements; xix. Preparing responses to simple routine correspondence; xx. Managing office protocol and etiquette; xxi. Supervising office cleanliness; and xxii. Undertaking any other office administrative services duties that may be assigned. |
Interested candidates who match the requirement for this position should fill & submit the Employment Application Form provided